The following is a guest blog written by Alison Dahlman of Condeco Software, leading providers of occupancy sensing and digital signage technology, as well as room and desk booking tools. Condeco works with the world’s most progressive brands to reconfigure and maximize their dynamic workplaces.
Flexible working can be a huge win for many businesses – according to a survey by Vodafone, 58% of US companies reportedly saw an increase in profits after introducing a flexible working policy. There are big gains to be made in employee performance too – 86% of companies surveyed saw an increase in productivity.
While the benefits are clear, a flexible working policy needs to be managed effectively to have the maximum impact. Below are five tips to help manage your flexible working policy for the best results.
5 Tips for Managing Your Flexible Working Policy
Keep Clear Processes and Accurate Records
Accuracy should never be underrated in business, especially when it comes to workplace management. When implementing or updating a flexible working policy, clear communication is key – ensure everyone is aware of all processes and able to ask questions, should they have any. Keeping correct and up-to-date records is important, too, especially when it comes to tracking working hours. Consider how best you can track and record this data for your employees.
Make Data Accessible on the Move
A large part of flexible working happens on the move – whether it is during the morning commute or between meetings. You want to give your employees the ability to seamlessly access their work while on the go, so be sure to investigate the best mobile tech solutions for your business. For example, cloud technology and mobile-compatible systems will give your employees the ultimate flexibility.
Manage Your Office Space and Tech
Mobile software isn’t the only technology to consider with your flexible working policy – your office space should be designed to complement it, too. Consider having solutions like desk booking software or digital desk signage, and ensure that your workspace has breakout areas that will help employees feel adaptable in their working style.
Encourage Communication and Collaboration
While communication is undoubtedly important in any business, it becomes vital when a flexible working policy is in place. Ensure you make time for both face-to-face and virtual meetings and discussions. Consider unified communications software, which provides more flexibility while maintaining the ability to collaborate effectively.
Don’t Just Default to Remote Working
When flexible working is introduced, it can be easy for many people to simply see it as another name for remote working, or telecommuting. While working from home can absolutely be a part of your flexible working policy, without office attendance and face-to-face collaboration, your business may lose some of the positive social effects of working together.