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How Serraview Streamlines Space Allocation, Utilization Analysis, and Moves for CRE Leaders

When it comes to space allocation and space utilization analysis, Serraview’s ability to help your CRE team is unmatched. Let’s take a look at some different ways you can use Serraview’s workplace optimization tools.

Ian Morely

By Ian Morley

Whether you’re tracking usage data to come up with a company baseline, planning a major move, or just starting to manage and optimize with space utilization data, Serraview’s tools are invaluable to any corporate real estate team. Here are just a few ways you might use Serraview on a regular basis:

Tracking Space Allocations and Occupancy

Serraview performs space analysis by combining space allocation data, building information, and employee data from other sources to provide a broad overview of your entire portfolio. You can see the allocation across your buildings and campuses, or drill down to a specific building or floor. You can also take a closer look at a specific group or department to get insights into how your employees are using their space.

The Serraview dashboard shows your space allocation and occupancy. You'll see whether you're hitting your occupancy targets, your total costs and any "opportunity costs" (for example, a department that is holding onto unused desks that could be re-allocated). 

Learn 10 steps to improve workplace efficiency.

Because this data collection and analysis are all performed in Serraview (multiple sources, from IWMS systems to HR systems, feed data to Serraview), your team can skip the monotonous work of manually filling out spreadsheets and jump straight to data analysis. Spend more time asking second-level questions that can lead to smart, evidence-based decisions about how to best optimize and use your space.

Tracking Real-Time Space Utilization

Serraview excels when it comes to track real-time utilization data, data collected from badges and sensors that tells you exactly how space is being used in real-time. For example, by simply tracking badge swipes at the entrance of a building, Serraview can tell you how many people show up on your busiest day of the year, so you can plan for peak utilization. Utilization can also be measured by business unit, and utilization ratios can tell you how many seats different teams need per person.

Sensor data can be used to heat map floors to measure supply and demand by individual space. Serraview lets you create space utilization reports that provide insights into how your employees use conference rooms, hot desks, and other shared spaces.

All of this data is not only critical to identifying inefficiencies with hour-by-hour accuracy, but empowering organizations when making the strategic decision to shift towards shared, agile environments.

Space Planning & Optimization Initiatives

Are you interested in moving from fixed to flexible seating? Would you like to find out if you can save on your next lease renewal by consolidating from four floors to three? Serraview's scenario planning tool allows you to easily create different scenarios for how you can use your space. You can compare these scenarios side-by-side and, of course, with your current space usage and allocations.

The tool can display different options to co-locate or move different groups and show the impacts of these potential moves. Serraview can even create part of a change management plan by developing the sequence and order for the moves so no one gets displaced.

You’ll be able to see both typical and peak occupancy rates in your building, and see how often you can expect peak occupancy so you can plan appropriately. The data you get and the plans you generate can also build your business case for the move: you’ll be able to show the value-add of consolidating for both the company and the individual employee.Serraview’s color-coding and drag-and-drop features would be especially useful here. In the system, each department and team is assigned a different color. When you’re looking at different optimization options, you can highlight individual employees or whole departments and move them around to get quick visualizations.

Executing a Major Move

Once you have identified inefficiencies, fleshed out plans, and measured their potential benefits and cost savings, it's time to implement a move.Serraview empowers users to automatically convert plans into move projects, with task by task management to ensure that teams are relocated with minimal disruption, and that projects are delivered on time and on budget.

How can intentional space planning lead to a more engaged workforce?

Once everyone’s moved and settled in the new building, you can collect usage data along with 30-, 90-, and 180-day surveys to see if people are using the new space the way it was envisioned—and continue making tweaks to further optimize the space. Organizations that track real-time utilization data from badges and sensors can evaluate end states with exacting precision, and continuously realign spaces in lock step with occupancy trends.

Ready to see Serraview in action? Request a demo of our space planning and workplace optimization tools today.

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