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How a Tech Company Reduced Space by 25% and Elevated its Workplace Culture

Jo-Ann Mann, Serraview

By Jo-Anne Mann

Global technology company Avaya eliminated almost a quarter of its real estate portfolio by turning to an advanced workplace optimization software solution. The results were a lean, efficient organization, and a more collaborative workplace culture. Here’s how Avaya did it:

About Avaya

Founded in 2000, Avaya is a global leader in delivering premium communications experiences to customers. It supplies more than a million customers with a complete portfolio of software and services. When it started looking for a data-driven solution, it had 15,000 employees and 2 million square feet of office space around the world—a costly footprint with tenuous accountability to Avaya’s real needs.

Avaya’s Challenge

As a leading multinational technology company, Avaya had acquired multiple tech companies. As a result, its real estate team stretched across the world, but the organization was failing to keep its real estate footprint under control. 

At the same time, Avaya wanted to modernize its tech offices. It needed to lower costs and improve collaboration. Unfortunately, the team’s space planning tools and manual systems were causing chaos. Executive reports were taking weeks to complete. Leaders didn’t have accurate data, and they didn’t know where employees were or how they were interacting. 

Avaya was in need of reliable data, automated reports, and direction it could trust. It called on a partner, Cushman & Wakefield (C&W), for help. 

C&W Selects Serraview as the Data-Driven Solution

C&W started by researching possible software solutions, looking for the right fit to help Avaya’s team manage space, set up a plan, and empower employees. After vetting multiple options, C&W decided Serraview was the best solution. 

Gathering and Standardizing Data

Avaya knew how pivotal reliable data would be when making such a big move. After C&W Avaya’s 142 floor plans were uploaded into a single Serraview system, alongside occupancy data for tracking allocations for individuals and  business units. 

To validate the accuracy of the data pouring in, Avaya’s real estate team could use the Serraview Workplace Portal, which enables stakeholders across the company to confirm seating accuracy via simple and intuitive shareable links. Suddenly, rather than rustling through spreadsheets and manually emailing reports, the team could quickly run data through one online interface. 

Running chargebacks and informing strategy

Serraview also provided the corporate real estate team with an automated solution for running chargebacks and evaluating needs across units. This provided the hard data Avaya needed to drive its strategic planning for everything from acquiring new property to dropping unused space and building more employee-friendly office layouts.

Avaya Closes 15 Leases, Empowers Employees

With Serraview tools, Avaya was able to cut costs and reduce its real estate portfolio drastically, reducing its footprint by nearly 25 percent. However, Avaya faced a new challenge. With 15 site closures, employees found themselves in new locations among unfamiliar faces. 

In order to empower employees, Avaya launched the Serraview Locator mobile application. With the app, employees are now able to see what resources are available. They can easily search for their colleagues, as well as search and book conference rooms and collaborative spaces from their mobile devices.

With the data to track needs and the transparency to connect employees to their spaces, Avaya was able to create a more cohesive office environment that reduced bottlenecks and fostered greater engagement between business units.

Technology-Powered Results Now and into the Future

In addition to developing a work culture that gives employees the tools to come together, Avaya’s real estate team is now able to pull data into a centralized, easy-to-access system. That means it can automate reports and quickly set up chargeback processes. Reports that once took weeks to compile are now available in minutes. 

With reliable data at its fingertips, the team is now able to back every decision, from acquiring or dropping property to planning out office layouts, with data. In addition to having a right-sized portfolio and drastically reduced costs, the organization now has the tools to drive success well into the future.

To learn more about Avaya’s workplace transformation, read the full case study. 

Want to see how you can use technology to take control of your workplace strategy? Schedule a demo today. 

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